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Professional Services · Operations

Real-time creative project profitability, fee stage drawdown & change-order recovery.

Track creative stages, booked studio hours, revision cycles, and external freelance disbursements on one thread — ensuring out-of-scope work is approved as billable change orders.

Every commercial commission split into billable milestones with live studio hour burn tracking
Scope modifications identified and priced as formal addenda prior to commencing additional rounds
Individual and studio-wide billable utilization visibility reported weekly for leadership
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Neonbee Creative / Design Agencies operations software interface
✦ Client Proof Signed · Brand book version 2 locked
Real Creative / Design Agencies
Real Creative / Design Agencies
65%
Utilisation, UK agency average
78%
Rarely bill for scope creep
39%
Gross margin, £1m+ UK agencies
1
System, not 6
See it on a real Creative / Design Agencies workflow

A 20-minute demo on your own flow — not a generic tour.

Step 1 of 2

Takes under a minute · no credit card

Chosen by teams in interior design, facilities management, furniture manufacturing and professional services.
Where it hurts today
Fixed project fees estimated in days, with zero live monitoring of studio burn during production
Multiple client revision rounds absorbed as goodwill without issuing priced change orders
Billable capacity diluted by unmonitored internal reviews, pitch decks, and freelance briefing
Completed deliverables resting unbilled in WIP while third-party print costs are forgotten
What Neonbee gives you
Every commercial commission split into billable milestones with live studio hour burn tracking
Scope modifications identified and priced as formal addenda prior to commencing additional rounds
Individual and studio-wide billable utilization visibility reported weekly for leadership
Client stage approval automatically triggers invoice generation with attached disbursements
Creative / Design Agencies work in progress
Professional Services

This is the work. Neonbee runs the business behind it.

Not a generic ERP bent into shape — the flow below is your flow, in your language, from the first enquiry to the recurring contract.

Your business flow — one thread

From the first lead to the recurring contract.

Every stage lives in one system. The amber dots are where design studios typically lose margin — and the ✦ Neura agents underneath work exactly those stages.

1Win the briefenquiry → signed SOW
Enquiry / creative brief
CRM
Brief Follow-Up
no enquiry goes quiet
Chemistry meeting & pitch
CRM
⚠ margin leak
Pitch Cost Tracker
what each pitch actually cost
Scoping & fee proposal
CRM
SOW / contract e-sign
Sign
Ask Neura Assist, any time in this phase — “Which pitches are still open, and what did they cost us?”
2Make the workresourcing → final artwork
Resourcing & freelance booking
People Connect
Studio Capacity View
who is free, who is buried
Discovery & strategy
Projects
Concept & presentation
Projects
Revision rounds
Projects
⚠ margin leak
Revision Round Guard
extra rounds priced, not absorbed
Time & chargeability capture
Timesheets
⚠ margin leak
Chargeability Watch
hours against the fee, weekly
Out-of-scope → priced addendum
CRM
Out-of-Scope Catcher
extra work becomes an addendum
Artwork, production & pass-through cost
Procurement
Recharge Collector
print and freelance cost recharged
Ask Neura Assist, any time in this phase — “Which projects are over their fee right now?”
3Bill the feestage sign-off → cash
Stage invoicing & WIP release
Accounting
⚠ margin leak
WIP Release
finished stages invoiced, not parked
Collections
Accounting
Invoice Reminder
overdue fees chased
Ask Neura Assist, any time in this phase — “What's finished but not yet invoiced?”
4Stay on the rosterthe thread never ends
Guidelines & asset handover
Documents
Retained studio work / next brief
CRM
Roster Radar
quiet clients surfaced early
recurring — the guidelines land, the next brief comes back to stage 1
Ask Neura Assist, any time in this phase — “Which clients haven't briefed us in 90 days?”
a stage in your flowwhere money typically leaksrecurring revenuetags = the module that runs that stage · ✦ = the agent working it
Free playbook

The Creative / Design Agencies Business-Flow Playbook

The full flow above, mapped step by step — with the margin leaks marked and how teams plug them. Free, by email.

Inside Neonbee

The work, the money, one connected view.

A live view from the Accounting module — CFO-grade statements, computed from the same connected record that runs the rest of your business.

Neonbee Accounting module — live view
See your workflow in it Book a demo
20 minutes · on your real workflow · no commitment
Live in days, not months

Pre-configured for your vertical. Import your contacts and items, switch on the modules you need, start working.

One bill replaces 10+ tools

No Zapier fees, no integration maintenance, no sync drift. One price, per seat, all modules included.

AI with guardrails

Neura assists proactively, but every action that moves money or commits your company asks for your approval first.

Questions, answered

What most teams ask before the demo.

Straight answers — and anything we haven't covered, ask us live on the call.

Ask us directly
How long does it take to get live?

Most teams are up in 3–5 days. We configure your trade settings, migrate your customers, products and open jobs, and train your team in two 45-minute sessions.

Can we keep using our existing accounting tool?

Yes. Neonbee has a complete double-entry accounting engine built in, but we also sync 2-way with QuickBooks, Xero, Sage and Tally if you prefer to keep your accountant where they are.

Does the AI act on its own?

Neura has two modes: Assist (answers, drafts, summaries) and Execute (real actions through agents). Every Execute action lands as an approval card — nothing runs without your sign-off, and everything is audited.

Is our data used to train AI models?

No. Your data stays yours — it is never shared or sold, and Neura reasons over it privately to help your business only.

What if we only need a few modules?

That's the normal path. All 20 Operations modules share one record, but you switch on only what you need and add the rest when you're ready — pricing follows what you use.

Next step

See Neonbee run a Creative / Design Agencies business.

A 20-minute demo on your own workflow — comms, operations and Neura, working end to end.

Book your 20-minute demo

On your real workflow · no commitment · reply within one business day