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Construction · Operations

End-to-end operational control for mechanical, electrical & plumbing (MEP) contractors.

Wire digital takeoffs, crew timesheets, and variation orders directly into monthly payment valuations, then automatically transition completed installations into recurring PPM/AMC maintenance contracts.

Priced BOQ linked directly to interim payment applications and cumulative valuations
Automated variation order (VO) tracking, pricing validation, and client authorization
Automated defects liability tracking ensuring prompt retention claim submission
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Neonbee MEP / M&E Contractors operations software interface
✦ Interim Valuation #4 · 98.4% claimed amount certified
Real M&E installations
−28%
Budget variance
+24%
Timeline control
1–3yr
PPM contract
1
System, not 6
See it on a real MEP / M&E Contractors workflow

A 20-minute demo on your own flow — not a generic tour.

Step 1 of 2

Takes under a minute · no credit card

Chosen by teams in interior design, facilities management, furniture manufacturing and professional services.
Where it hurts today
Unmanaged tender intake causing missed RFQ submission deadlines and sub-optimal win rates
Uncaptured site dayworks and variation orders absorbed into fixed-price contracts without compensation
Unreleased retention balances resulting from decentralized defects liability period (DLP) tracking
Lost post-handover revenue from unmanaged HVAC, BMS, and electrical maintenance agreements
What Neonbee gives you
Priced BOQ linked directly to interim payment applications and cumulative valuations
Automated variation order (VO) tracking, pricing validation, and client authorization
Automated defects liability tracking ensuring prompt retention claim submission
Seamless handover conversion from installation projects into multi-year recurring service contracts
MEP / M&E Contractors work in progress
Construction

This is the work. Neonbee runs the business behind it.

Not a generic ERP bent into shape — the flow below is your flow, in your language, from the first enquiry to the recurring contract.

Specialized AI Workforce Available

MEP Contracting Neura Fleet (10 AI Agents)

10 autonomous Neura agents for mechanical, electrical, and plumbing contractors.

MEP Takeoff AgentEstimation

Scans schematics to count diffusers, breakers, pipes, and dampers into structured BOQs.

Estimation CopilotPricing

Applies copper, steel, and refrigerant price indexes to estimate project costs safely.

Equipment Submittal AgentEngineering

Packages AHU, chiller, and switchgear cut-sheets into consultant approval books.

Site Variance TrackerField Ops

Catches routing conflicts on site and triggers Request for Information (RFI) drafts.

Your business flow — one thread

From the first lead to the recurring contract.

Every stage lives in one system. The amber dots are where M&E contractors typically lose margin — and the ✦ Neura agents underneath work exactly those stages.

1Win the tenderRFQ → award
Tender / RFQ
CRM
Tender Deadline Tracker
no submission date missed
Site survey & take-off
CRM
Priced BOQ / estimation
CRM
⚠ margin leak
Quote Chaser
pending tenders get chased
Tender submission
Documents
Award & subcontract
Vendors
Ask Neura Assist, any time in this phase — “What's our tender win rate this year?”
2Deliver itRAMS → commissioning
RAMS & long-lead POs
Procurement
PO → GRN Matcher
every delivery checked against its PO
Programme & coordination
Projects
Procurement & GRN
Procurement
Labour allocation & day-works
Timesheets
⚠ margin leak
Day-Works Logger
day-works billed, not absorbed
Variation orders / EOT
Projects
⚠ margin leak
Variation Order Guard
scope changes never go unpriced
Testing & commissioning
Projects
Ask Neura Assist, any time in this phase — “Which variations are still unpriced?”
3Get paidvaluations → retention
Interim valuations
Accounting
⚠ margin leak
Invoice Reminder
overdue applications chased
Handover & retention
Accounting
Retention Tracker
release dates never forgotten
Ask Neura Assist, any time in this phase — “How much retention is due for release this quarter?”
4Keep the clientthe thread never ends
DLP → AMC / PPM renewal
Maintenance
AMC Renewal Radar
a renewing contract, never lapsed
recurring — the AMC feeds the next tender back to stage 1
Ask Neura Assist, any time in this phase — “Which AMCs renew in the next 60 days?”
a stage in your flowwhere money typically leaksrecurring revenuetags = the module that runs that stage · ✦ = the agent working it
Real scenarios

The situations that actually cost you money.

Not feature lists — the specific moments that quietly cost a MEP / M&E Contractors business money, and the exact steps Neonbee runs instead.

1

Day-works absorbed into the base contract

The moment: The main contractor asks your electricians to re-route a containment run that wasn't on the drawing.

On your current stack

The team does the work. The hours land on the job as ordinary labour, never as a variation. At month-end the valuation looks weak and nobody can explain why.

With Neonbee
Site labour is booked against a specific work item, not the job in general
Hours booked against unscoped items flag as potential day-works
The supervisor converts them into a priced VO with the client's instruction attached
The VO joins the interim valuation instead of vanishing into base-contract labour
Timesheets · Projects (commercial) · Sign

Unscoped labour becomes billable day-works instead of silent margin loss.

2

The valuation that misses installed materials

The moment: Monthly application deadline. £40k of switchgear is installed but the GRN is still in a folder on site.

On your current stack

The QS values what they can see in the spreadsheet. Installed-but-unrecorded material drops off the application, and you fund the contractor's cash flow for another month.

With Neonbee
Goods received are booked against the job at delivery, on site, from a phone
Installed quantities are recorded against the BOQ line as work proceeds
The interim valuation is assembled from the live BOQ, labour and materials
Anything unvalued at cut-off is listed before the application is submitted
Procurement (GRN) · Inventory · Projects · Accounting

Nothing installed goes unbilled, and the application reflects what's actually on site.

3

The AMC that was never signed at handover

The moment: Testing and commissioning complete. The client takes the building; the defects period starts.

On your current stack

The project team moves to the next job. The HVAC, BMS and genset service contract — worth years of recurring revenue — is never offered, because no system owns the handoff.

With Neonbee
Commissioned equipment becomes an asset register entry at handover
The PPM schedule is generated from the asset register, not from memory
The AMC proposal is drafted from the installed base and sent before the DLP ends
Renewal dates are owned, tracked and chased ahead of expiry
Assets · Maintenance · CRM · Neura AI

The install converts into a multi-year PPM annuity instead of ending at the defects period.

Free playbook

The MEP / M&E Contractors Business-Flow Playbook

The full flow above, mapped step by step — with the margin leaks marked and how teams plug them. Free, by email.

Inside Neonbee

The work, the money, one connected view.

A live view from the Accounting module — CFO-grade statements, computed from the same connected record that runs the rest of your business.

Neonbee Accounting module — live view
See your workflow in it Book a demo
20 minutes · on your real workflow · no commitment
Live in days, not months

Pre-configured for your vertical. Import your contacts and items, switch on the modules you need, start working.

One bill replaces 10+ tools

No Zapier fees, no integration maintenance, no sync drift. One price, per seat, all modules included.

AI with guardrails

Neura assists proactively, but every action that moves money or commits your company asks for your approval first.

Questions, answered

What most teams ask before the demo.

Straight answers — and anything we haven't covered, ask us live on the call.

Ask us directly
How long does it take to get live?

Most teams are up in 3–5 days. We configure your trade settings, migrate your customers, products and open jobs, and train your team in two 45-minute sessions.

Can we keep using our existing accounting tool?

Yes. Neonbee has a complete double-entry accounting engine built in, but we also sync 2-way with QuickBooks, Xero, Sage and Tally if you prefer to keep your accountant where they are.

Does the AI act on its own?

Neura has two modes: Assist (answers, drafts, summaries) and Execute (real actions through agents). Every Execute action lands as an approval card — nothing runs without your sign-off, and everything is audited.

Is our data used to train AI models?

No. Your data stays yours — it is never shared or sold, and Neura reasons over it privately to help your business only.

What if we only need a few modules?

That's the normal path. All 20 Operations modules share one record, but you switch on only what you need and add the rest when you're ready — pricing follows what you use.

Next step

See Neonbee run a MEP / M&E Contractors business.

A 20-minute demo on your own workflow — comms, operations and Neura, working end to end.

Book your 20-minute demo

On your real workflow · no commitment · reply within one business day