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RIBA work-stage fee management, studio resourcing & brief revision governance.

Track studio hours, brief revisions, and stage invoices across the complete project lifecycle — ensuring fee stage overruns surface while corrective action can still be taken.

Real-time studio hours monitored against fee stages, highlighting variance during open stages
Brief modifications captured as formal additional services, priced and executed before drafting begins
Studio-wide resource planning aligned with available billable hours across all live commissions
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Neonbee Architecture Firms operations software interface
✦ Planning Drawing Pack · Client e-sign confirmed
Real Architecture Firms
Real Architecture Firms
108
Live projects, 20–50 staff practice
36%
Practices unsure they recover full fees
0–7
Every RIBA stage on one thread
1
System, not 6
See it on a real Architecture Firms workflow

A 20-minute demo on your own flow — not a generic tour.

Step 1 of 2

Takes under a minute · no credit card

Chosen by teams in interior design, facilities management, furniture manufacturing and professional services.
Where it hurts today
Project fees drawn stage-by-stage while actual drawing hours exceed the stage fee budget
Client brief modifications introduced mid-stage and drafted without issuing supplementary fee proposals
Studio staffing allocated against overall commission value rather than true billable capacity
Late-stage technical revisions and contractor RFIs absorbed into base fees without remuneration
What Neonbee gives you
Real-time studio hours monitored against fee stages, highlighting variance during open stages
Brief modifications captured as formal additional services, priced and executed before drafting begins
Studio-wide resource planning aligned with available billable hours across all live commissions
Design revisions and construction-stage administration accounted for in designated service packages
Architecture Firms work in progress
Professional Services

This is the work. Neonbee runs the business behind it.

Not a generic ERP bent into shape — the flow below is your flow, in your language, from the first enquiry to the recurring contract.

Your business flow — one thread

From the first lead to the recurring contract.

Every stage lives in one system. The amber dots are where architecture practices typically lose margin — and the ✦ Neura agents underneath work exactly those stages.

1Win the commissionenquiry → signed appointment
Enquiry / invitation
CRM
Stale Enquiry Follow-Up
no enquiry goes quiet
Fee proposal & stage breakdown
CRM
Scope schedule & exclusions
Documents
Appointment & signature
Sign
Proposal Chaser
unsigned appointments get chased
Ask Neura Assist, any time in this phase — “Which fee proposals are still unsigned?”
2Run the stagesStage 0 → practical completion
Stage 0–1 brief & feasibility
Projects
Stage 2 concept design
Projects
Stage Burn Watch
hours against stage fee, live
Stage 3 spatial coordination
Projects
Planning submission & determination
Documents
Planning Clock
determination dates never drift unnoticed
Stage 4 technical design & information release
Projects
Additional services & brief change
Forms
⚠ margin leak
Additional Services Guard
brief changes priced before the work starts
Studio resourcing & timesheets
Timesheets
Resourcing Watch
workload matched to hours available
Stage 5 — RFIs & site inspections
Support
⚠ margin leak
Site Query Log
construction-stage queries billed, not absorbed
Ask Neura Assist, any time in this phase — “Which stage is running past its fee right now?”
3Draw the feestage invoice → cash
Stage fee invoicing & WIP
Accounting
⚠ margin leak
WIP Sweep
unbilled stage work surfaced monthly
Stage 6 handover & final certificate
Projects
Aged debt & fee recovery
Accounting
Fee Recovery Chaser
overdue fee accounts chased
Ask Neura Assist, any time in this phase — “What is sitting in WIP that should already have been invoiced?”
4Keep the clientthe thread never ends
Stage 7 in use & aftercare
Support
Issued information & building safety records
Documents
Framework & repeat commission
CRM
Repeat Commission Radar
flags the next project early
recurring — Stage 7 feeds the next commission back to enquiry
Ask Neura Assist, any time in this phase — “Which clients are due a Stage 7 review?”
a stage in your flowwhere money typically leaksrecurring revenuetags = the module that runs that stage · ✦ = the agent working it
Free playbook

The Architecture Firms Business-Flow Playbook

The full flow above, mapped step by step — with the margin leaks marked and how teams plug them. Free, by email.

Inside Neonbee

The work, the money, one connected view.

A live view from the Accounting module — CFO-grade statements, computed from the same connected record that runs the rest of your business.

Neonbee Accounting module — live view
See your workflow in it Book a demo
20 minutes · on your real workflow · no commitment
Live in days, not months

Pre-configured for your vertical. Import your contacts and items, switch on the modules you need, start working.

One bill replaces 10+ tools

No Zapier fees, no integration maintenance, no sync drift. One price, per seat, all modules included.

AI with guardrails

Neura assists proactively, but every action that moves money or commits your company asks for your approval first.

Questions, answered

What most teams ask before the demo.

Straight answers — and anything we haven't covered, ask us live on the call.

Ask us directly
How long does it take to get live?

Most teams are up in 3–5 days. We configure your trade settings, migrate your customers, products and open jobs, and train your team in two 45-minute sessions.

Can we keep using our existing accounting tool?

Yes. Neonbee has a complete double-entry accounting engine built in, but we also sync 2-way with QuickBooks, Xero, Sage and Tally if you prefer to keep your accountant where they are.

Does the AI act on its own?

Neura has two modes: Assist (answers, drafts, summaries) and Execute (real actions through agents). Every Execute action lands as an approval card — nothing runs without your sign-off, and everything is audited.

Is our data used to train AI models?

No. Your data stays yours — it is never shared or sold, and Neura reasons over it privately to help your business only.

What if we only need a few modules?

That's the normal path. All 20 Operations modules share one record, but you switch on only what you need and add the rest when you're ready — pricing follows what you use.

Next step

See Neonbee run a Architecture Firms business.

A 20-minute demo on your own workflow — comms, operations and Neura, working end to end.

Book your 20-minute demo

On your real workflow · no commitment · reply within one business day